Experience: 9 – 12 years
Location: Pune
Job Type: Full-time
About the Job
We are seeking a highly organized and proactive Office Operations Assistant to oversee day-to-day office operations and ensure seamless functioning across various administrative tasks. This role requires strong expertise in vendor management, travel coordination, office administration, and compliance management. As a key player in the operations team, the candidate will support the Country Head and ensure that the office operates efficiently while adhering to India compliance standards.
Key Responsibilities:
1. Vendor Management:
- Manage relationships with vendors for timely delivery of services and products.
- Coordinate issuance of employee ID cards, joining kits, and other onboarding essentials.
- Oversee centralized purchasing and stocking of office resources.
- Coordinate with vendors for employee celebrations, such as birthday gifts or office events.
2. Travel Management:
- Organize and coordinate business travel arrangements including flights, accommodation, and local transportation.
- Ensure compliance with company travel policies and budgets.
3. Office Administration:
- Maintain the smooth functioning of daily office operations.
- Manage and restock office supplies and materials.
- Address and resolve any issues related to office facilities promptly.
4. Office Snack Management:
- Ensure regular supply and diversity of office snacks by coordinating with vendors.
5. Quarterly Expense Tracking:
- Track and monitor office-related expenses to ensure adherence to budgets.
- Prepare and share quarterly expense reports with stakeholders.
6. India Compliance Management:
- Ensure compliance with local regulations and company policies in India.
- Collaborate with HR and other departments to meet regulatory requirements.
7. IT Asset Management & Troubleshooting:
- Oversee IT asset management, ensuring employees have the necessary tools.
- Address basic IT troubleshooting issues and coordinate with external service providers when needed.
8. Assisting the Country Head:
Assist in scheduling, communication, and coordination tasks to ensure smooth workflows.
Provide administrative and operational support to the Country Head.
Qualifications:
Experience: 9 to 12 years in office operations, vendor management, or a similar role.
Technical Proficiency: Familiarity with IT troubleshooting, office software tools, and asset management systems.
Organizational Skills: Exceptional ability to manage multiple tasks, prioritize responsibilities, and adhere to deadlines.
Compliance Knowledge: Strong understanding of India compliance requirements for office management.
Communication Skills: Excellent verbal and written communication to collaborate across teams and with vendors.
Why Join Us?
Work in a dynamic and fast-paced office operations role.
Collaborate with a team passionate about operational excellence.
Contribute to a growing organization in the heart of Pune, a thriving hub for professionals.
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